Modernising our governance structure October 21, 2020

This year’s AGM will be held on Saturday 24th October 2020, and in line with government guidelines the number of attendees must be restricted. The Annual Report and accounts will be published on our website on Monday 26th October here, alternatively we would be happy to send copies by email or post for those that would require them. 

The original governance documents from 2001 have served Martineau Gardens well, but with the onset of the challenges posed by Covid-19 and the Companies Act legislation, the Trustees have looked closely at how we can continue to provide organisational oversight whilst preparing the charity for the future. Clearly communications must be maintained in these uncertain times when in-person meetings may not always be safe or practicable. For many, Zoom and Teams meetings have become the norm, but digital meetings are not prescribed and accommodated under our existing Articles of Association and should be. It was therefore decided by the Trustees that we should modernise and attempt to future-proof our governance documents, to incorporate digital communications as allowed for under the 2006 Companies Act and the Charities Act 2011.

As part of this wide ranging review Trustees have also addressed the need to restructure the membership. This will acknowledge and retain, as Honorary Members, individuals who have guided the organisation over a long period of time, showing dedication and excellent service to achieving our charitable objectives. Existing Friends of Martineau Gardens and current volunteers will, of course, be eligible to apply for affiliate Membership, and in doing so continue to influence decision-making and the future direction of the charity. The Trustee/Directors will be given adequate authorities to continue to manage and guide the charity into the now uncertain future.

We look forward to the time when we can safely welcome everyone back to Martineau Gardens. In the interim, we are thankful for the community backing that has enabled us to continue our work in support of our volunteers.